County Attorney's billing breakdown

 08-07-23

We currently pay our county attorneys for their time to help us with Child Support, Fraud/FPI, Social Services adult/child, and contracts.  They send us a detailed tracking of what case they worked on by the quarter hour, under each of these categories.  Does anyone know if they need to track it in such detail?  As you can imagine, it takes them quite a bit of time to track this for us.  Would they be allowed to send summary invoices under each of these categories using percentages or estimates?

 

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

LHPA Funds Question

 08-07-23

How are the other counties spending their LHPA funds?  Are you contracting it out?  Going with a big idea?  Or a bunch of small purchases?  (examples of each)

 

How are other counties spending their MA Renewal money?  Just OT for current staff?  How are you tracking it for reporting?

 NOTE FROM JULIE - To clarify, this is money from the Minnesota Department of Revenue, and is Local Homeless Prevention Aid (LHPA).

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

SSIS Service Arrangements question

 07-31-23

I am wondering what might be the practices of other counties in Service Arrangements. Where do they make note for who or what the payment is for. Without giving the identity of the client, yet providing sufficient notation on the Auditor’s Voucher Entries report that is printed to accompany their batch. Wabasha County lists under Invoice Number, but sometimes there is no invoice or account number available, and whatever is noted, appears on the receipt portion of the check to the vendor. We realize some of our vendors deal directly with our clients, while it is more for the non-client specific vendors such as local grocery stores, etc., that we use to identify the invoiced charge.

 

Thanks in advance for any information shared.

 

Julie

Wabasha County Finance

651-565-3044

 

 

Procuring Items for Clients

 07-25-23

Julie, can you ask this to all counties to see what they are doing to help support customers with basic needs with a short turn around time; like gas, groceries, diapers, formula, cleaning supplies, and clothes?

 

Currently Olmsted County is issuing purchase orders to customers to take into specific vendors to meet their emergent needs for gas, groceries, diapers, formula, cleaning supplies, and clothes.

 

We are finding this process to be very labor intensive, and open to fraud.

 

We are curious as to what other counties are doing to assist with these types of needs.

 

Thanks for passing on!

 

Suzann Bakken

Assistant Controller

Olmsted County Finance

e-mail suzann.bakken@olmstedcounty.gov

Phone & Fax 507-328-6460

AMH-TCM Billing Question

 06-28-23

I’ve been trying to bill AMH-TCM for a straight MA client for a  client we did telehealth with in May. According to the bulletin it appears that we should be using telehealth (in patient’s home) as the location. When we do that I get an error saying procedure code is inconsistent with the provider type/specialty. I tired billing it directly through MN-its with the same results. We have filed all of the necessary paperwork with DHS as of 4/13/23. I’m wondering if anyone else has had this issue? Should we use the covid coding instead?

Thank you!

 

Taylor Spilde

Fiscal Officer

Norman County Social Services

218-784-5404

Paying for Childcare for Children in FC

 06-26-23

How does your County handle paying childcare for children in Foster Care.  Considering the MAPCY supplement amount and the total amount of the monthly charges from the facilities.

Do you pay monthly?  Weekly?  Just trying to come up with something easier and more streamline.

Thanks

 

 

Patti Evenson

Accounting Technician

she/ her

Goodhue County Health and Human Services – Finance Division

426 West Avenue, Red Wing, MN 55066

Phone: (651) 385-3221

Fax: (651) 267-4879

Email: patti.evenson@co.goodhue.mn.us 

Gift Card Policy question

 06-22-23

Nicollet County is looking at revising our policy regarding gift cards as there has been a lot of chatter in recent months about all of the do’s and don’ts (mostly don’ts) related to them.  I’m wondering if anyone would be willing to share their policies.  Mainly interested in HHS and Veteran’s Services but if those policies include anything related to giving them out for employee recognition, those are welcome too.

 

Thanks!

 

Christopher Germscheid

Fiscal Supervisor

Finance Department

501 South Minnesota Avenue

St. Peter, MN  56082

Phone:   507-934-7195 

Note: during our fiscal focus group we touched on this subject. We have added a folder that contains a lot of good information regarding gift cards. You can find that information in the link below.

Link to Gift Card Documents

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