Meal Reimbursement Policies

 08-30-22

I’m hoping someone will be willing to share their meal reimbursement policies.  I checked the MCHHSA Blog, and the answers weren’t really applicable to what I’m looking for.

 

1. If an employee is transporting Social Services clients and it falls over meal time, I expect you reimburse for the meal?  Do you reimburse the federal rate? ($5.50, $6.50, $8.00)  If you reimburse more than that, are there limits?

 

2. What is your policy for reimbursement when workers take Social Services clients out to eat when meeting with them? 

 

3. Do they have to get “real food”?  Or do you reimburse for just beverages/junk food?  Ie a latte and a package of chocolate donuts?

  

I appreciate your assistance on this.

 

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

 

My email address has changed. Please edit your address book to lavelle.kroontje@casscountymn.gov

Credit/Debit Card Processing

 

Hello!

 

We have found that we are receiving more requests from clients that want to pay their statements with a debt or credit card. Does anyone take cards? And if so, who is your vendor and what fees are attached?

 

 

Thank you,

 

Lori Kamolz

Fiscal Supervisor

Human Services of Faribault & Martin Counties

115 W. First Street

Fairmont, MN 56031

(507) 238-4757 (Phone)

(507) 238-1574 (Fax)

lori.kamolz@fmchs.com(E-mail)

www.fmchs.com

 

NPI Numbers - Who needs them?

 

I am looking for a contact for knowledge in the area of NPI numbers.

When is it necessary to have a separate NPI number?  Should counties as an organization only have one?

Thanks

Lisa

 

 

Lisa Stadler

Accounting and Collections Supervisor

Rice County Social Services

507-384-6438

Billing to MMIS from IFS no longer working?

 

I’m wondering if you can help.  Has anyone mentioned any issued they’re having billing to MMIS?  I’ve been batch billing from IFS for year, but since November, none of my submissions have worked.  Do you have any ideas?

 

Laura Wanous

Accounting Technician

(218) 632-2546

Paying bills through Waiver

Has anyone had success getting small bills for specialized equipment and supplies to get paid through the waiver? I have entered the prior auth number, the line description, as well as, the other information typically required for a claim – I haven’t had luck getting them to pull into a claim batch so I’m trying to do them through MN-its. When I validate prior to submitting I get a claim status code 41 – special handling required at payer site. I also get 252 entity’s prior auth/certification number note: this code requires the use of an entity code. Any ideas of what fields I’m missing to make these go away?

Thank you! 

 

Taylor Spilde

Fiscal Officer

Norman County Social Services

Tel:  218-784-5404

Fax:  218-784-7142