IFS enhancement - SSIS details on checks

 12-05-23

Can you send an email out to the group to see if anyone else would like changes made to IFS on what gets printed on the checks for SSIS.  Client Name, Invoice # and Remittance descriptions.

 

IFS Enhancement Group is asking for more feedback on what counties would like to see if their support for IFS to have the option of picking what you want printed on checks and ach advice of deposits.

 

Thank you.

 

 

Paying for hotels in emergency situations

 11/15/2023

We have needed to pay for hotels for adults, youth and families in emergency situations. How are other counties handling this?  Are you using credit card for the stay?  Do you rent out hotel rooms on an annual basis? Apartments?  How did you handle this legally?  What about the incidentals?  What if the family gets kicked out? Destroys the room? Purchases something to the room they should not?

 

Thanks,

 

Tracey Hansen | FISCAL SUPERVISOR

Blue Earth County

Human Services

Desk: 507-304-4293| Main Line: 507-304-4222

410 S 5^th Street | PO Box 3526 | Mankato, MN

www.blueearthcountymn.gov

Medica billing question

 09-21-23

Medica was approved as a Special Needs Basic Care (SNBC) provider as of January for our county but is not one of our PMAP providers.  We are now running into an issue with the clients on SNBC that have elected Medica and we are offering MH TCM  services to the client.  We are under the assumption that we would not be able to bill MH TCM to Medica since they are not our PMAP provider.

 

Does anyone know if this is correct or has had  issue/experience with this? 

Does anyone know if you can contract with a provider even if they are not one of your PMAP providers so we could bill for these client?

Any suggestions or advise would be greatly appreciated.

 

Thank you

Carrie Kisor

Accounting Specialist

Finance Department

501 South Minnesota Avenue

St. Peter, MN  56082

Phone:   507-934-8578

County Attorney's billing breakdown

 08-07-23

We currently pay our county attorneys for their time to help us with Child Support, Fraud/FPI, Social Services adult/child, and contracts.  They send us a detailed tracking of what case they worked on by the quarter hour, under each of these categories.  Does anyone know if they need to track it in such detail?  As you can imagine, it takes them quite a bit of time to track this for us.  Would they be allowed to send summary invoices under each of these categories using percentages or estimates?

 

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

LHPA Funds Question

 08-07-23

How are the other counties spending their LHPA funds?  Are you contracting it out?  Going with a big idea?  Or a bunch of small purchases?  (examples of each)

 

How are other counties spending their MA Renewal money?  Just OT for current staff?  How are you tracking it for reporting?

 NOTE FROM JULIE - To clarify, this is money from the Minnesota Department of Revenue, and is Local Homeless Prevention Aid (LHPA).

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

SSIS Service Arrangements question

 07-31-23

I am wondering what might be the practices of other counties in Service Arrangements. Where do they make note for who or what the payment is for. Without giving the identity of the client, yet providing sufficient notation on the Auditor’s Voucher Entries report that is printed to accompany their batch. Wabasha County lists under Invoice Number, but sometimes there is no invoice or account number available, and whatever is noted, appears on the receipt portion of the check to the vendor. We realize some of our vendors deal directly with our clients, while it is more for the non-client specific vendors such as local grocery stores, etc., that we use to identify the invoiced charge.

 

Thanks in advance for any information shared.

 

Julie

Wabasha County Finance

651-565-3044

 

 

Procuring Items for Clients

 07-25-23

Julie, can you ask this to all counties to see what they are doing to help support customers with basic needs with a short turn around time; like gas, groceries, diapers, formula, cleaning supplies, and clothes?

 

Currently Olmsted County is issuing purchase orders to customers to take into specific vendors to meet their emergent needs for gas, groceries, diapers, formula, cleaning supplies, and clothes.

 

We are finding this process to be very labor intensive, and open to fraud.

 

We are curious as to what other counties are doing to assist with these types of needs.

 

Thanks for passing on!

 

Suzann Bakken

Assistant Controller

Olmsted County Finance

e-mail suzann.bakken@olmstedcounty.gov

Phone & Fax 507-328-6460