Procuring Items for Clients

 07-25-23

Julie, can you ask this to all counties to see what they are doing to help support customers with basic needs with a short turn around time; like gas, groceries, diapers, formula, cleaning supplies, and clothes?

 

Currently Olmsted County is issuing purchase orders to customers to take into specific vendors to meet their emergent needs for gas, groceries, diapers, formula, cleaning supplies, and clothes.

 

We are finding this process to be very labor intensive, and open to fraud.

 

We are curious as to what other counties are doing to assist with these types of needs.

 

Thanks for passing on!

 

Suzann Bakken

Assistant Controller

Olmsted County Finance

e-mail suzann.bakken@olmstedcounty.gov

Phone & Fax 507-328-6460

AMH-TCM Billing Question

 06-28-23

I’ve been trying to bill AMH-TCM for a straight MA client for a  client we did telehealth with in May. According to the bulletin it appears that we should be using telehealth (in patient’s home) as the location. When we do that I get an error saying procedure code is inconsistent with the provider type/specialty. I tired billing it directly through MN-its with the same results. We have filed all of the necessary paperwork with DHS as of 4/13/23. I’m wondering if anyone else has had this issue? Should we use the covid coding instead?

Thank you!

 

Taylor Spilde

Fiscal Officer

Norman County Social Services

218-784-5404

Paying for Childcare for Children in FC

 06-26-23

How does your County handle paying childcare for children in Foster Care.  Considering the MAPCY supplement amount and the total amount of the monthly charges from the facilities.

Do you pay monthly?  Weekly?  Just trying to come up with something easier and more streamline.

Thanks

 

 

Patti Evenson

Accounting Technician

she/ her

Goodhue County Health and Human Services – Finance Division

426 West Avenue, Red Wing, MN 55066

Phone: (651) 385-3221

Fax: (651) 267-4879

Email: patti.evenson@co.goodhue.mn.us 

Gift Card Policy question

 06-22-23

Nicollet County is looking at revising our policy regarding gift cards as there has been a lot of chatter in recent months about all of the do’s and don’ts (mostly don’ts) related to them.  I’m wondering if anyone would be willing to share their policies.  Mainly interested in HHS and Veteran’s Services but if those policies include anything related to giving them out for employee recognition, those are welcome too.

 

Thanks!

 

Christopher Germscheid

Fiscal Supervisor

Finance Department

501 South Minnesota Avenue

St. Peter, MN  56082

Phone:   507-934-7195 

Note: during our fiscal focus group we touched on this subject. We have added a folder that contains a lot of good information regarding gift cards. You can find that information in the link below.

Link to Gift Card Documents

Posted by Blog administrator

MH Hold payment responsibility

 06-15-23

We received a bill for a mental health hold for someone who is not on MA and we have no ties to this case/person. We are wondering who’s responsibility it is to pay this bill? Is this just something the county has to do or does it go back to the client?

Thanks,

taylor.spilde@co.norman.mn.us

Taylor Spilde

Fiscal Officer

Norman County Social Services

Tel:  218-784-5404

Fax:  218-784-7142

SUD assessment question

 06-13-23 

If a client is on a commitment for chemical dependency reasons, and our LADC is doing the case management/treatment coordination, can the LADC do her own SUD assessment even though there’s a diagnosis from a professional already?  If we don’t do an SUD assessment, then we don’t have anything to enter into DAANES, and then can’t bill for any of the treatment coordination time.  If you don’t know the answer, can you please pass along some contacts to assist me in finding the answer?

 

Thank you,

 

lavelle.kroontje@casscountymn.gov

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

 

Billing systems question

 06-07-23 

What billing systems do counties that have mental health clinics use to bill MMIS or at least capture the information (electronic health record) so that they can input the claim into MN-ITS?  These would be services that mental health professionals would provide, not mental health TCM.   

 

Thanks,

 

Janet Nilsen

nilsenj@StLouisCountyMN.gov