How does your HHS department handle cash? Do you track
it on a Fund level or Department level? Our Auditor’s office is
questioning our process and would like to know how other counties handle the
tracking of cash.
Thanks,
Carli
Goble
Fiscal Supervisor
Aitkin County Health & Human Services
Accounting Department
204 1st Street NW
Aitkin, MN 56431
Phone (218) 927-7200
Pope County Human Services tracks cash at the department level (IM or SS). Revenues are booked at the program level if they are specific to a program. eg.MH TCM are booked to the MH program.
ReplyDeleteGrant County also has CASH on the Department level. We receipt and expend on the department level and down. I'll be interested to see what other responses you get. Good Question!
ReplyDeleteAre you talking about petty cash fund? Nobles County keeps a petty cash fund of $100, it is balanced every night and always has $100 in it, it's just used for making change.
ReplyDeleteFor cash that comes into our agency, we reconcile everyday and do a cash up daily and take it to the AT office. We would rarely have any cash in our department for more than 24 hours.
Goodhue County tracks cash on the Fund level. We had switched from departmental cash about 20 years ago. We have one department (property tax and shared state revenue only) 11-400 that we receipt in all of our share of property taxes and state shared revenue. It makes it easier for the Auditor's office to receipt into one account instead of splitting it out by departments especially when the percentage changed each year. At the beginning of the year I use the Revenue & Expenditures Budget report for each department IM, SS, and Public Health to determine what percentage each department depends on the levy and state shared revenue to have an allocation formula to use for the Social Services Fund Report and for the annual Human Services Cost Report since we need to report our state shared revenue
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