CARES spending

06-26-20

How are other counties spending this new Federal CARES Act Funding Bill money that Rep Barb Haley just sent out this week?

And how are your counties justifying what is COVID related spending and what is not?

Gwen Resech

FINANCE SUPERVISOR

WABASHA COUNTY6-20

Amazon Business Account Question

06-24-20

Does anyone use an Amazon Business account for their agency?  We are looking at setting this up due to the increased number of Amazon purchases and to ensure that no one is gaining personally with their own credit card perks.  If you do use, please let me know how it’s working and if you have developed a policy/procedure… I’d love to see it.

Thanks!

Jen Albjerg

Fiscal Manager

Grant County Social Services

Grant County Highway Dept

Region IV Adult Mental Health Initiative

Email:  jennifer.albjerg@co.grant.mn.us

Phone:  218-685-8218

Fax:  218-685-4978

Reconciling Maxis Invoice

06-23-20

I am looking for a county that has a good procedure in place for reconciling the maxis invoice.

Hoping someone has one to share.

Thanks

Lisa

Lisa Stadler

Accounting and Collections Supervisor

Rice County Social Services

507-384-6438

Tracking Cash

06-22-20

How does your HHS department handle cash?  Do you track it on a Fund level or Department level?  Our Auditor’s office is questioning our process and would like to know how other counties handle the tracking of cash.

Thanks,

Carli Goble

Fiscal Supervisor

Aitkin County Health & Human Services

Accounting Department

204 1st Street NW

Aitkin, MN 56431

Phone (218) 927-7200

Reimb for meals/mileage

06-19-20

Two Blog questions

1.  What are county policies regarding reimbursement for meals?  Has that changed? Are you following Federal guidelines?

2.  What are county policies for mileage reimbursement for own car between offices, over a certain miles?  Do you encourage use of agency vehicles?

Thank you

--

Scott Nagel

Fiscal Manager

Des Moines Valley Health and Human Services

Jackson, Minnesota 56143

507-849-7281

72 hour MH holds/no insurance

06-16-20

During our budget planning sessions this year, a question was raised about bills we are receiving from hospitals across the state when one of our county residents is put on a 72 hour mental health hold and they have no insurance.  We are responsible for covering these costs. When we receive these bills timely, we can work to get the individual on MA and MA often covers retroactively for up to 3 months.  However, we often do not receive these until after 3 months has past and then we are left to use county funding to cover some pretty high costs. 

Are there any counties that have a better process, so 72 hour hold bills are received more timely?

Emily Ehnes Fiscal Supervisor Sherburne County Health & Human Services phone 763-765-4025  fax 763-765-4096 www.co.sherburne.mn.us www.facebook.com/SherburneCountyMN

Gas/Gift Cards

06-08-20

More and more state grants are suggesting gas cards, or gift cards as acceptable uses of grant and allocation funds.  Could other counties share their policies and procedures for gas cards and gift cards?  We find the process labor intensive including an OnBase form to obtain supervisor approval, individual inventory tracking of each card, and then if it is for a child in social services it would require entry in SSIS.

Thanks Julie!

Christine

Christine Partlow • Business Manager • (763) 682-7409