SSIS Service Arrangements question

 07-31-23

I am wondering what might be the practices of other counties in Service Arrangements. Where do they make note for who or what the payment is for. Without giving the identity of the client, yet providing sufficient notation on the Auditor’s Voucher Entries report that is printed to accompany their batch. Wabasha County lists under Invoice Number, but sometimes there is no invoice or account number available, and whatever is noted, appears on the receipt portion of the check to the vendor. We realize some of our vendors deal directly with our clients, while it is more for the non-client specific vendors such as local grocery stores, etc., that we use to identify the invoiced charge.

 

Thanks in advance for any information shared.

 

Julie

Wabasha County Finance

651-565-3044

 

 

Procuring Items for Clients

 07-25-23

Julie, can you ask this to all counties to see what they are doing to help support customers with basic needs with a short turn around time; like gas, groceries, diapers, formula, cleaning supplies, and clothes?

 

Currently Olmsted County is issuing purchase orders to customers to take into specific vendors to meet their emergent needs for gas, groceries, diapers, formula, cleaning supplies, and clothes.

 

We are finding this process to be very labor intensive, and open to fraud.

 

We are curious as to what other counties are doing to assist with these types of needs.

 

Thanks for passing on!

 

Suzann Bakken

Assistant Controller

Olmsted County Finance

e-mail suzann.bakken@olmstedcounty.gov

Phone & Fax 507-328-6460