Payment/Claim Vouchers and Documentation

 02-07-25

I am looking for information regarding how your county processes HHS warrants – specifically:

• What is your process and what is required when submitting for a payment through finance?

• From an auditing or policy perspective, when is a voucher required?
• If there are times when a voucher is not required, how can that be clearly defined? What needs to be included?  
• What type of documentation is required for processing payments (ie, letter from a bank or rental agent for mortgage/rent)?

 

Your feedback would be greatly appreciated!

 

Thanks,

Amy

 

Amy Kral  (she/her/hers)

Fiscal Supervisor

Health and Human Services Finance

622 S Front Street

St. Peter, MN  56082

Phone:   507-934-7195

Mission:  Providing efficient services with innovation and accountability.

Core Values:  Integrity. Accountability.  Innovation.  Leadership.  Efficiency. 

MA Access Transportation Services

 01-28-25

Does your county contract with a provider to administer your MA access transportation services?  If so, what company does your county use?  Please provide contact information.   

Please either reply here or contact Val Kruger directly.

Valerie Kruger

Fiscal Services Manager

Mower County Health & Human Services

201 1^st Street NE Suite 18

Austin MN  55912

valk@co.mower.mn.us

507-437-9739 – Phone

IV-E Determination Process

 10-25-24

Cindy Berg – Stearns County Human Services Supervisor has asked me to send out the following question:

 

Does anybody have a written Title IV-E Determination Process and or Best Practices that you are willing to share?

 

Would you please post your answer to the blog and you can also follow up with an e-mail to Cindy at Cindy.berg@stearnscountymn.gov

Collections - Bad-debt write-offs

 09-30-24

In processing our quarterly bad-debt write-offs, Blue Earth County is wondering if there are any additional collection measures we can be taking for these outstanding debts before they reach the Statute of Limitations when we can no longer collect? We currently utilize Revenue Recapture when we have a SSN available, and we have explored the use of collection agencies. Are Counties utilizing any other successful collection methods for these difficult balances?

 

Shayne Johnson | HUMAN SERVICES SUPERVISOR

Blue Earth County

Human Services

Desk: 507-304-4407 | Main Line: 507-304-4222

410 S 5^th Street | PO Box 3526 | Mankato, MN

2024 SSIS Claiming Tips - Stearns County

09-16-24

This link is to all the documents that were at the 2024 MCHHSA Conference for the session on SSIS Claiming Tips. They are in the Power Point and Word format. Under the 2024 Conference Documents page there also is PDF formats for these same documents.

https://drive.google.com/drive/folders/19W_6-VVLtNxIXvlxRAjW2nkdOsU_J_B-?usp=drive_link

 

CMH Supplies/clothing Brass Code question

 08-30-24

We have social workers purchasing school clothes and supplies for their CMH clients (not OHP), along with other things to help with their goals such as journals, sensory items, etc.  Sometimes we’ll have a grant for this, but this year I don’t think we will/do.  The social workers are using BRASS 430 for this, but it doesn’t seem like the right fit to me.  Is there a better funding source for these types of purchases?  Where are other counties putting these types of expenses?

 

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484

MN Trans claims over 50 Lines

 08-30-24

At Cass County, we have transportation claims to DHS that exceed 50 lines.  This creates quite a bit of manual manipulation on our part, which is extra time and space for error.  I spoke with MNITS about allowing more (EDI allows up to 1,500 lines) and got NO, they’re not interested in doing this, for an answer.  I’ve reached out to MNCCC/IFS for an enhancement request for the claim to be automatically split, and they’re looking into it.

 

What do other counties do if claims are over 50 lines?  Would anyone be willing to attend the IFS enhancement committee to express interest in passing this?

 

Thank you,

 

Lavelle Kroontje

Fiscal Supervisor

Cass County Health Human & Veteran Services

400 Michigan Ave, PO Box 519

Walker, MN 56484