Note: Not all sessions will have documents.
Some documents may not get posted until after conference.
Monday – August 28, 2023
12:00 P.M. – 1:00 P.M. Roundtable Lunch
Discussion
Presented by: Julie Spurgeon, County Reporting Officer, FOD (DHS)
Shelley Koen, Accounting Supervisor (Minnesota Prairie County Alliance)
Julie will provide information on some select legislative items
that have a county fiscal impact as well as some general updates.
Shelley will provide information about the MCHHSA blog
including what it features and future plans. She will also discuss
the Grant Tracking Focus Group and future meetings/plans.
Hint, Rule 5 training is on the horizon.
Click here for Session Documents - Roundtable Discussion
1:45 P.M. – 3:00 P.M. 1. Comedian. 2. One who has made mistakes and is determined to repeat the fun ones.
Presented by: John Deboer
It has been said, there are only two ways you can go in life after
making a mistake. Learn from it and move on, or don’t learn
from it and stay where you are. John DeBoer has chosen a third
route: Write a joke about it and share it with the masses. His
nerve-hitting show flows from the devious side of childhood to
the never-ending pressures of our times.
Watching John on stage takes the audience on a roller coaster of
seeing their own blunders or faux pas’, and then being
compelled to laugh at them. Falling somewhere between “The
Next John DeBoer of Comedy”, and “the best you can do on
short notice”, he takes us on a ride we’ve all been on, yet
somehow failed to see the humor in the first time through.
3:15 P.M. – 4:30 P.M. TCM Redesign
Update
Presented by: Sarah Orange, Manager, Population Health
Innovation (DHS)
Michaelyn Bruer, Policy Analyst, Population Health
Innovation (DHS)
Michaelyn and Sarah will be sharing information relating to the
ongoing work of the Case Management Redesign (CMR)
Finance Team. We hope you can join us for an overview and
update of the current scope of the CMR work and current
planning underway related to the new statewide rate
methodology and related processes for county provided
Targeted Case Management (TCM) on a fee-for-service basis.
Throughout the presentation there will be time for discussion,
questions, and feedback.
Click here for Session Documents - Case Mngt Framework
Click here for Session Documents - TCM Redesign
Tuesday – August 29, 2023
8:30 A.M. – 9:45 A.M. MAXIS Collection
Collections
Presented by: Scott Wotzka, TOP Coordinator/Claims
Specialist (DHS)
Katie Davis, Systems Accountant, FOD (DHS)
Melinda Robertson, Accountant (Lac qui Parle
County)
We will walk step by step from posting claim payments in MAXIS, to DHS creating the invoices for billing
the participation rates of the collection activity, to the county
reconciling the information to make sure everything has been
entered and remitted accurately.
Click here for Session Documents - MAXIS Collections
8:30 A.M. – 9:45 A.M. PTLR, OHP Reimbursement Aid, LHPA, & SAHA
Presented by: Bill Sparks, Program Administrator,
Auditor/Treasurer Services Unit, Property Tax
Division, Department of Revenue
Kristie Strum, Supervisor, Auditor/Treasurer Services Unit, Property Tax
Division, Department of Revenue
Bill will give a brief overview of the Property Tax Levy Report (PTLR) and
explain what the report is used for by the Department of Revenue (DOR). Bill
and Kristie will also give a presentation on the three newest grants that DOR
administers, the Out-of-Home Placement Reimbursement Aid, the Local
Homeless Prevention Aid (LHPA), and the Statewide Affordable Housing Aid
(SAHA). You will learn the basics of these state categorical aid monies, what
this funding should be used for, and what reporting requirements there will be.
Click here for Session Documents DOR - Summary
Click here for Session Documents - Session PDF
8:30 A.M. – 9:45 A.M. MN Government Data Practices Act (MGDPA)
Presented by: Karen Clayton Ebert, Senior Staff Counsel for
Risk Control (MCIT)
Most of the letters, reports and e-mails public employees collect, create, receive, maintain or disseminate related to the
government entity’s operations are data subject to the Minnesota
Government Data Practices Act (MGDPA). This session
provides an overview of what staff need to understand about the
law to facilitate compliance.
Click here for Session Documents - MGDPA
8:30 A.M. – 9:45 A.M. TCM Redesign
(Repeat)
Presented by: Champ Software
Staff from Champ Software will provide an update/overview of
Nightingale Notes for MDH and address general questions
related to the program. There will be ample time to take your
questions and suggestions.
Click here for Session Documents - Case Mngt
Framework
10:00 A.M. – 11:15 A.M. MA Estate Recovery –
Overview Presented by: Greg Lulic, County Liaison, SRU (DHS)
Greg’s session will review Estate Recovery topics such as claims histories, death match reports, legal documents, multiple
county issues, funeral policy, and identifying documents and
interest in property for recovery. Greg will also touch on
recovery on bank accounts, Clearance Certificates, and Notice
of Potential Claims.
Click here for Session Documents - MA Estate Recovery Overview
10:00 A.M. – 11:15 A.M. Overview of Internal
Controls
Presented by: Juli Mader, Audit Director, Office of the State
Auditor
Julie Blaha, Minnesota State Auditor, Office of
the State Auditor
An overview of internal controls will be given including a
discussion on what could go wrong and specific considerations
for health & human services.
Click here for Session Documents - Overview of Internal
Controls
10:00 A.M. – 11:15 A.M. Blue Cross Blue Shield of
Minnesota
Presented by: Shelagh Kalland, Senior Director, Medicaid
Business Implementation, BCBS of
MN
In this session, an overview of claims submission guidelines will
be covered. We will look into the top five claim errors and how
to resolve. Information will be provided on how to submit
claims including use of the claim entry tool in the Blue Cross
clearinghouse (Availity), how to determine the need for a prior
authorization, and where fiscal staff can go if they have
questions.
Click here for Session Documents - MCO Billing BCBSM
10:00 A.M. – 11:15 A.M. PH
Doc
Presented by: Tanya Ruth and Mary Thompson, Avenu
Insights and Analytics
Lavelle Kroontje, Accounting Technician
(Cass County)
Lacey Schermann, Accounting Technician
(Cass County)
A presentation of the PH-Doc software application will be
provided with an overview of the system with an emphasis on
the time entry, grant reporting, electronic healthcare claiming
and receipting. The PH-Doc application interfaces with
clearinghouses for claim submission and electronic remittances.
Remittances can be receipted back into the application for
payments against the claims. In this overview, a presentation
will be done to show how PH-Doc interfaces with SSIS to pull
timecards into the PH-Doc system for Prepaid Health Plan
claiming. Once the timecards are brought into PH-Doc, the
process makes use of the electronic healthcare claiming and
remittance process which eliminates any manual processing.
Staff will be available to answer any questions about the PH
Doc system.
Click here for Session Documents - PH Doc
11:30 A.M. – 12:45 P.M. MA Estate Recovery – Probate
Expenses
Presented by: Mark Eekhoff, Staff Attorney, HCIA (DHS)
Mark will cover medical assistance estate recovery expenses for collection cases involving probate and also touch on Transfer
on Death Deed (TODD).
Click here for Session Documents - Estate Recovery in Probate
Click here for Session documents - ER in Probate
11:30 A.M. – 12:45 P.M. Minnesota’s Demographic
Future
Presented by: Susan Brower, Minnesota State Demographer
The next two decades will bring big changes to the Land of
10,000 Lakes. Susan Brower, Minnesota’s state demographer,
will discuss the changing demographic patterns in Minnesota,
and describe how demographic shifts are likely to play out in the
years ahead. Join us for a discussion about what these changes
will mean to current and future residents of Minnesota.
Click here for Session Documents - MN Demographic Future
11:30 A.M. – 12:45 P.M. Medica
Presented by: Katie Foster, Provider Trainer, Operations, Medica Danielle Bean, Manager of Claims Operations, Medica
In this session, an overview of claims submission guidelines will be covered. We will look into the top five claiming errors and how to resolve. Information will be provided on what clearinghouses counties may use for
submission, when prior authorizations need to be obtained, and where fiscal staff can go if they have questions.
Click here for Session Documents - Medica
11:30 A.M. – 12:45 P.M. Public Health
Grants
Presented by: Elizabeth Taylor-Schiro, Title V Maternal and
Child Health Grant Coordinator (MDH)
Catherine Biringer, Planner Senior State,
Community Initiatives Unit (MDH)
Rebecca Gruenes, Nutrition & Clinic Services Unit
Supervisor, WIC (MDH)
Staff from MDH will provide an update/overview of Family
Home Visiting, Title V, and WIC. They will address general
questions related to grant management at MDH and offer ample
time to take your questions.
Click here for Session Documents - Common Grants Tool for CHBs
Click here for Session Documents - FHV
Click here for Session Documents - WIC
Click here for Session Documents - LPHG Covid
Click here for Session Documents - CDC-RFA-OE22-2203
Click here for Session Documents - PHEP
Click here for Session Documents - Title V
1:45 P.M. – 3:00 P.M. MA Estate Recovery – Q &
A
Presented by: Mark Eekhoff, Staff Attorney, HCIA (DHS)
Medical Assistance estate recovery is an ever evolving area that
has changed greatly in the past five years. It is important for
counties to be advised of the changes with current policies. This
session is open as a round table discussion for any questions you
have on medical assistance estate recovery. What are counties
experiencing? What lies ahead? Mark will facilitate this
discussion and answer anything related to estate recovery.
Click here for Session documents - Estate Recovery Q & A
1:45 P.M. – 3:00 P.M. Title IV-E Foster
Care
Presented by: Paula Katzenmeyer, Title IV-E Trainer (DHS)
Debbie Retterath, Title IV-E Trainer (DHS)
The Title IV-E trainers will cover the Title IV-E eligibility
requirements, how foster care placement details are
communicated between SSIS and MAXIS, why it’s so important
to maintain accuracy in both SSIS and MAXIS, and how
inaccurate entries in either system may produce proofing
messages/errors that impact the Child Foster Care Report and
claiming Title IV-E reimbursement.
Click here for Session Documents - IV-E Foster Care
Click here for Session Documents - IV-E FC Trainers
1:45 P.M. – 3:00 P.M UCare
Presented by: Brenda McIlveen, Provider Experience Manager, Provider Services, UCare
Kevin Melnick, Provider Field Representative – South
Region, UCare
Kathy Campeau, Provider Field Representative – North
Region, UCare
In this session, the team will provide an overview of the UCare
Provider Website, Provider Portal, and Provider Manuals. We
will share important UCare operational information (i.e. claim
operations, authorizations, service support), and who to contact
when you need assistance.
Click here for Session Documents - UCare
1:45 P.M. – 3:00 P.M. Public Health
Grants
Presented by: Amy Smith, Emergency Preparedness and Response Division (MDH)
DeeAnn Finley, Community Health Division (MDH)
Alicia Waters, Community Health Division (MDH)
Staff from MDH will provide an update/overview of PHEP,
LPH Grant, COVID, CDC infrastructure and address general
questions related to grant management at MDH. There will be
ample time to take your questions.
Click here for Session Documents - Financial Guide for MDH
Grants to Community Health Boards
Click here for Session Documents - Major community health
board funding sources in MN
Click here for Session Documents - CDC Federal Infrastructure
Grant
3:15 P.M. – 4:30 P.M. MCHHSA
Business Meeting
We will discuss business items on the agenda, announce the
MCHHSA member of the year with plaque presentation, and
have the grand prize drawing!
Click here for Session Documents - Business Mtg Packet
3:15 P.M. - 4:30
P.M. Resource Session
Stop by the Resource Session to ask your questions or discuss
other topics with representatives from the healthcare plans and
various vendors.
Wednesday, August 30, 2023
8:30 A.M. - 9:45
A.M. Adobe Acrobat
Presented by: Linda Muchow, Technology Specialist, Alexandria Technical &
Community College
Learn some helpful tips and tricks for using Adobe Acrobat in
the accounting world. This session will show how to edit text
and add graphics, redact information, create a fillable form, and
add basic formulas in pdf files. Linda will also show the
import/export feature for Microsoft Word and Excel.
Click here for Session Documents - Adobe Acrobat DC
Click here for Session Documents - Adobe Fillable Forms
8:30 A.M. - 9:45 A.M. IRS – Form
1099
Presented by: Wendy Speelman, Revenue Agent, IRS – Tax
Exempt/Govt Entities, Federal, State, and Local Governments
This session will review the who, what, when, why, and how to
complete 1099-NEC vs. a 1099-Misc. Wendy will explain why
the IRS created the 1099-NEC and give examples of when to
use them.
Click here for Session Documents - IRS - Form 1099
Questions from 1099 Outreach
8:30 A.M. - 9:45 A.M. Pavillio Demonstration
Presented by: Praba Manivasager, President, Cashé Software
A demonstration will be given using Pavillio software for
healthcare claiming. You can use this to submit healthcare
claims to DHS as well as the managed care option (mco) health
plans. Cashé Software worked with Washington County to
develop a system that interfaces with SSIS to automatically pull
claims to submit via Availity and then upload the remit data
back into the program to easily track which claims paid,
partially paid, or denied. Fiscal staff using this software program will no longer need to track data across multiple spreadsheets or
pdf remittance advices anymore.
8:30 A.M. - 9:45 A.M. Child Income
Redirect/Parental Fees
Presented by: Lori Hanson, Collections Program Trainer
(Dakota County)
A workgroup was created to create procedures for counties to
remain in compliance with the new MN Statute and DHS
guidelines for only collecting on out-of-home placements when
it will not cause an undue hardship for the family. Lori will give
an update of the workgroup’s progress and determinations. She
will also share how Dakota County set up a waiver committee to review hardship waiver requests for parental fees and child
income redirection.
Click here for Session Documents - Board Resolution
Click here for Session Documents - 2023 Legislative Language Click here for Session Documents - Cost of Care Bill
Click here for Session Documents - Child Income Redirects & Parental Fees Click here for Session Documents - Reference Materials
10:00– 11:15
A.M. Microsoft Excel
Presented by: Linda Muchow, Technology Specialist, Alexandria Technical
& Community College
Microsoft Excel may be considered a fiscal person’s best friend.
The demo will show how the exported healthcare claim data
from SSIS can be cleaned, modified, and formatted to a .csv file
to upload into the HealthEC clearinghouse. Even if your
department does not use this process for healthcare claiming, we
still encourage you to join us to build on your current skills and
learn some helpful tips and tricks for navigating and using this
popular software program.
Click here for Session Documents - SSIS Excel Export
Click here for Session Documents - Excel Shortcuts
Click here for Session Documents - Windows 10 Shortcuts
10:00 – 11:15 A.M. Accounts Payable Workflow
Demonstration
Presented by: Wayne Altenbernd, Vice President, Information Systems
Corporation
Melinda Robertson, Accountant (Lac qui Parle County)
A walkthrough of ApplicationXtender Accounts Payable
Workflow program will be shown. We will demonstrate how a
county can process both IFS and SSIS payments. Wayne will
share customizations counties can implement during the demo to
make the program fit various processing methods and internal
controls.
Click here for Session Documents - AP Workflow Demo
10:00– 11:15 A.M. Fiscal
Record Retention
Presented by: Crystal Von Ende, Interim DHS Records Manager (DHS)
How long should fiscal records be retained? Examples of fiscal
records will be shared when answering this question. Any
questions from this session will be reviewed by the team at DHS
and may be used to update Bulletin 22-85-01.
Click here for Session Documents - Records & Information
Mngt (RIM) County
11:30 A.M. - 12:45 P.M. IFS –
MA Claiming
Presented by: Lisa Huberty, Senior Program Analyst, TriMin
Government Solutions
Jon Stratis, Senior Software Engineer, TriMin
Government Solutions
In this session, attendees will learn how to set up an MA client
file, add provider information, input the UMPI numbers when
required, and be introduced to the code files for adding HCPCs,
modifiers, and other MA related data in IFS. TriMin will also
cover the specific reports users can run to review the MA
claiming data that is inputted into the warrant screens. And
finally, users will learn where to go in IFS to generate the files
needed to submit claims to DHS for billing.
Click here for Session Documents - MA Billing
11:30 A.M. - 12:45
P.M. Audit 101
Presented by: Eric Smedsrud, CPA, Clifton Larson Allen – State
and Local Government
Kristen Houle, CPA, Signing Director, Clifton
Larson Allen – State and Local Government
CLA will talk about the GASBs that may apply to health &
human services, how to prepare for an audit, and common audit
findings they see.
Click here for Session Documents - Audit 101
11:30 A.M. - 12:45 P.M. Non-Emergency Medical
Transportation(NEMT) Presented by: Carol LaBine, (DHS)
In this session, Carol will provide an overview of the Non
Emergency Medical Transportation (NEMT) and cover the more recent changes to billing and reporting for this program.
Click here for Session Documents - NEMT Services
11:30 A.M. - 12:45 P.M. Cost Allocation
Plans
Presented by: Dennis Pond, President, Government
Management Group
In this session, Dennis will provide an overview of cost
allocation plans. He will expand on allowable building project
costs and the effect those costs have in county planning such as
determining how much rent county auditor/treasurer
departments should charge health and human services
departments.
Click here for Session Documents - Cost Allocation Plans
Thank you for coming to conference! We wish you safe travels home.
Remember to mark your calendars for the 2024 conference – Monday – Wednesday, August 26 – 28 at Breezy Point!
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