Materials will be posted here as we receive them. If you need something posted, or find an error please email: shelley.koen@mnprairie.gov Below the summary of each session we will post a link to the handouts if they had any. Some session documents may not be available until after conference. Hard copies will be provided at registration.
Click on the links below to bring up the presentations.
Full Conference agenda with dates/times click below
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Conference Agenda 2022 - Detailed Updated 8/17/22
Wednesday – August 24, 2022
12:00 P.M. – 1:00 P.M. Roundtable
Lunch
Lake Darling Ballroom
Remote workers - how are they
managed? What is your county’s policy? How do we ensure that workers are being
productive? Bring ideas, comments, and suggestions to share.
Click here for Session Documents - Remote Working Roundtable PDF
Click here for Session Documents - Managing Remote Work
Click here for Session Documents - Hubbard County Policy
Click here for Session Documents - MNPrairie Telecommuting Policy & Procedure Statement
Click here for Session Documents - MNPrairie Telecommuting - How and where to apply
Click here for Session Documents - State of MN Telework Policy
Lake Darling Ballroom
Presented by: 2022 MCHHSA
Conference Committee
1:45 P.M. – 3:00 P.M. Keynote
Speaker - Ventriloquist James Wedgwood Lake Darling Ballroom
Comedy ventriloquist James
Wedgwood is pleased to bring his outrageous characters and hilarious audience
participation to the MCHHSA conference. James has been with audiences across
the country for over 33 years. The show is full of good, clean humor and will
keep you rolling with laughter. You will see why James truly is “Funnier than
Your Average Dummy”.
Click
here for Session Documents when available
3:15 P.M. – 4:30 P.M. FOD
Update Lake Darling
Presented by: Chris Ricker,
DHS FOD Assistant Director
Chris will provide the audience
with information on some select legislative items from the 2022 Legislative
Session, which we’ve been tracking, and that have a county fiscal impact. He’ll
also lay out our priorities for FOD which also involve counties along with some
general updates, acting like a life jacket to keep our heads above water.
Thursday – August 25, 2022
8:30 A.M. – 9:45 A.M. SSIS
Service Arrangements 101 Part I of II Miltona
Presented by: County Panel
The panel will create service
arrangements step by step, carefully hunting for best practices. We will review
BRASS codes and some simple chart of accounts; we will look at special cost
codes, review SEAGAR units, create vouchers from the service arrangements, and
perform service arrangement and payment searches.
Click here for Session Documents - SSIS Service Arrangements
TCM Redesign Osakis
Presented by: John Sellen
(Hennepin County) and Janet Nilsen (St. Louis County)
The case management redesign
initiative is pursuing many goals, including to better define case management,
clarify roles and responsibilities, make case management more consistent among
its many types, and make funding more transparent and consistent among types of
case management and throughout the state.
Although the scope of case
management redesign includes Home and Community-Based Services (HCBS) Waiver
case management, the initiative is currently focused on Targeted Case
Management (TCM), with a priority on bringing Minnesota’s TCM reimbursement
processes into compliance with newer federal regulations.
As part of the initiative,
Minnesota implemented changes in how subcontracted providers can bill for TCM
effective July 1, 2022. The next phase of case management redesign’s compliance
work is centered on how counties are paid for county staff-provided TCM. This
will most likely involve changes in rate-setting, switching to 15-minute units,
and the introduction of a cost reconciliation process.
No one knows exactly what
will be implemented, ultimately. This
session will cover where the case management redesign initiative is at now and
future plans for the work ahead.
Click here for Session Documents - TCM Redesign
Click here for Session Documents - CMH Worker Worker Detail of Time
FOD Resources (CountyLink)
Minnewaska
Presented by: Julie
Spurgeon, DHS FOD
Julie will give you a charted
tour of CountyLink – focusing on the Fiscal Reporting and Accounting section.
She’ll lead us on a hunt to find things, when items are posted, etc.
Click here for Session Documents - CountyLink & Resources PPT
Click here for Session Documents - CountyLink Fiscal Reporting & Accounting (FOD)
Click here for Session Documents -Where Fiscal People Can Find Help
10:00 A.M. – 11:15 A.M. SSIS
Service Arrangements 101 Part II of II Miltona
Presented by: County Panel
We will continue to tackle
service arrangements, luring you in with HCPCS and modifiers, encumbering funds
using service arrangements to monitor spending, looking at the interface
between SSIS & MMIS, create service arrangement groups, approve service
arrangements and create a service agreement.
Click here for Session Documents - SSIS Service Arrangements
Family First Osakis
Presented by: Beth
Chaplin-Supervisor, DHS Title IV-E, Amber Buckner-DHS Title IV-E Policy
Consultant and Brian Magruder- DHS Title IV-E Policy Specialist
The Family First Prevention
Services Act & Title IV-E: What’s the Big Catch? This session will provide
information on the some of the general requirements of FFPSA that are important
to know for Title IV-E claiming.
Click here for Session
Documents when available
SUD Overview Minnewaska
Presented by: Amelia Fink
and Diane Hulzebos, DHS Behavioral Health Division
The session will provide
information on direct access, a new system for folks accessing substance use
disorder (SUD) services that replaces the Rule 25 process. It will provide a
high-level overview of systems and processes (MN-ITS, DAANES, and OO span) that
will assist folks in your counties in accessing SUD services. It will provide
information on other resources and more focused trainings. Back up your truck
loaded with your best gear to come learn about SUD.
Click here for Session Documents - SUD Overview
11:30 A.M. – 12:45 P.M. Title
IV-E & Court Orders Miltona
Presented by Paula
Katzenmeyer & Debbie Miller, DHS Title IV-E Trainers
Trolling for Title IV-E
Float along through the Title
IV-E eligibility requirements, how foster care placement details are
communicated between SSIS and MAXIS, learn why it’s so important to maintain
accuracy in both SSIS and MAXIS, and how inaccurate entries in either system
can produce proofing messages and impact the Child Foster Care Report and
claiming.
Cast and snag all of the right
answers to catch Title IV-E reimbursement for foster care placements!
Click here for Session Documents - Trolling for Title IV-E
Self-Reflection Minnewaska
Presented by: Jessica
Hoeper, MSW, LISW, IMH-E®/Infant Family Specialist
Self-reflection enhances
Self-Awareness is a broad training for systems to offer as they embark on the
journey of enhancing reflective practice. This training will offer shared
building through self-reflection. This training offers a facilitated
conversation about what “reflection” is and why it is necessary in human
services. Self-reflection utilizes curiosity over judgement, when you are
curiously self-aware it is harder to judge others from a biased perspective.
Click here for Session Documents Jess Hoeper Self Reflection
1:45 P.M. – 3:15 P.M. Resource
Session Lake Darling Ballroom
Have questions about your CY23
allocations? Other general grant and allocation questions or reporting
questions? Stop by the Resource Session to hunt for answers or discuss other
topics with select DHS staff and fish for clues when visiting the various
vendors.
Click here for Session Documents - Resource Session Listing
Click here for Session Documents - MMIS-II Updated 8-8-22
Click here for Session Documents - 2022 SS Participation Rates
2:15 P.M. - 3:15 P.M. SSIS
General Reports Miltona/Osakis
Presented by: County Panel
We will fish for several county
reports and discuss how they can be used to enhance revenue and performance and
reduce errors. We will review the reports and hunt for solutions to fix errors
in the data integrity reports, Time reports, Placement reports, Healthcare
Claims, Security functions report, MNYTD report, Statewide Access report,
Missing SEY data report, Staff Provided Rates, Intake statistics and
Case/Workgroup statistics.
Click here for Session Documents - SSIS General Reports
3:30 P.M. – 4:30 P.M. MCHHSA
Business Meeting Miltona/Osakis
(Officers/Directors/Alternatives
to meet after)
Click here for Session Documents - Business Meeting
Friday, August 26, 2022
8:30 A.M. - 9:45 A.M. SSIS
Admin Miltona
Presented by: County Panel
We will set our sights on
options and settings that can be changed in SSIS admin. We will review County
preferences, the destruction list, programs and services, roles and functions
of users and create users. We will also review some security reports.
Click here for Session Documents - SSIS Admin
Excel - County spreadsheets Osakis
This session will review some
101 settings in Excel and teach you how to build some spreadsheets that are
useable in your county. Learn how to manipulate your data to make sense to you
and target some solutions for other supervisors.
Click here for Session Documents Excel by Josh Burnham
Click here for Session Documents Excel Template Example
Click here for Session Documents Excel 2895 by Nancy Mitchell
Collections Minnewaska
Presented by: Shawn Wagener
(Scott County)
Shawn’s session will review how
to hunt for clients for recovery using LexisNexis/Accurint and other systems,
tips on searches, fraud comprehensive reports, asset reports, bankruptcies and
liens and judgments. Shawn will review basic collection strategies to collect
the most from your clients and review things not to do in collections. With
Revenue Recapture audits starting at the counties he will share information
from his audit that will help your county go through the process as smooth as
possible.
Click here for Session Documents Collections 101 Power Point
10:00 A.M. – 11:15 P.M. Child
Care Assistance Program (CCAP) Miltona
Presented by: Stacia Rosas,
DHS Child Care Assistance Program Supervisor
Come see the new look of MEC2 and learn about
MEC2 Pro.
We will review billing, finance and reporting aspects of the Child Care
Assistance Program, including allocations, administrative payments, oversight
processes, billing and payments. This session will help you find your true
north and set you in the right direction.
Click here for Session Documents CCAP
Click here for Session Documents CCAP - Power Point
Public Health Osakis
Presented by: Dee Finley and
Paula Naughton, MN Department of Health
Staff from MDH will provide an
update/overview of MDH grant-related changes, reel in general questions related
to grant management at MDH and offer ample time to take your questions and
suggestions.
Click here for Session Documents - MN Dept of Health Major Funding Overview
Click here for Session Documents - MN Dept Health Financial Guide to CHBs 2022
Click here for Session Documents - MN Dept of Health Time & Effort Reporting
MMIS Minnewaska
Presented by: County Led
Panel
We will go fishin’ for some
clues on how to enter MMIS screenings and Service Agreements, as well as tackle
some common edits. Join us to hunt for answers to our common questions.
Click here for Session Documents MMIS-II
11:30 A.M. - 12:45 P.M. Estate
Recovery Miltona
Presented by Greg Lulic, DHS
HCA Special Recovery Unit
We like big bucks and we cannot
lie! Greg’s session will review Estate Recovery topics such as claims
histories, death match reports, legal documents, multiple county issues,
funeral policy, and identifying documents and interest in property for
recovery. Greg will also touch on recovery on bank accounts, Clearance
Certificates and Notice of Potential Claims.
Click here for Session Documents MA Estate Recovery Presentation
PERA Osakis
From Hire to Retire is designed for new PERA members, those close to
retirement, and everyone in between. The PERA pension is discussing in detail,
including how it fits into an overall retirement plan. PERA’s pension benefit
options, life changes that affect PERA, decisions members must make, and
self-service tools are highlighted. This session will help you make the
decisions needed to be able to retire to your cabin up nort’.
Click here for Session Documents PERA
Thank you for coming “home” for conference! We wish you safe travels
home.
Remember to mark your calendars for the
2023 conference – Monday – Wednesday, August 28 – 30 at Breezy Point!
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