Materials will be posted here as we receive them. If you need something posted, or find an error please email: shelley.koen@mnprairie.org Below the summary of each session we will post a link to the handouts if they had any. Some session documents may not be available until after conference. Hard copies will be provided at registration.
Click on the links below to bring up the presentations.
Full Conference agenda with dates/times click below
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Conference Agenda - Detailed Updated 8/25/21
Roundtable discussion 101 on various systems
Presented by Rose Fischer, Brown County Fiscal Supervisor
What’s out there? Rose will provide a 101 overview of various systems, internet sites to access information & documentation. A few systems to be reviewed are MNITS (not provider validation), Document Direct, MFIP Consolidated sites to access data, SWIFT EFT payment access, OSA SAFES reports, IFS Golden Wiki.
Click this link for Session Documents
Roundtable discussion various reports
Presented by Mary Wacek, MN Prairie Accounting Supervisor & Carrie Kisor, Accounting Technician, Nicollet County
New to the team? Mary and Carrie will be discussing INFO PAC reports for MAXIS claims, CCDTF, County Confirmation Report, and the County Invoice. What is the purpose of these reports and how they can be used monthly? Will also discuss the use of Document Direct for the Internet vs INFO PAC in MMIS and how to export a PDF and Excel files.
Click this link for Session Documents
Roundtable discussion budgeting
Presented by Lisa Stadler, Rice County Accounting/Collections Supervisor
Strategies from the dugout. Lisa will provide a brief overview of helpful hints in preparing a successful budget. She will discuss some budget basics and IFS/SSIS/DHS reports used in the budgeting process and provide a list of helpful DHS resources.
Click this link for Session Documents
DHS Updates - Chris Ricker, DHS FOD Assistant Director
Do the terms “Ducks on the pond”, “Can of Corn”, “Frozen Rope”, “Eephus” and “Uncle Charlie” ring a bell? If not, plan on attending the DHS/FOD Updates session where, in addition to learning about obscure baseball references, we’ll provide the audience with information on legislative items from the 2021 Legislative Session which we’ve been tracking and have a county fiscal impact. We’ll also lay out our priorities for FOD which also involve counties along with some general updates.
No handouts for this session
. Keynote Speaker - Dr. Susan Herreid
As we head into the seventh inning stretch, let’s reflect on what we have experienced over the past year and look at our lineup of professional opportunities as we prepare to hit it out of the park in the future!
Check out these topics that Dr. Herreid will coach us through to bolster what we have been doing and what we can do in the future to create a better work environment for ourselves and our co-workers. Working in county government presents its own challenges, and we need to be healthy enough to stay in the game. Before you know it, you’ll be throwin’ it into the strike zone and chalking up win after win!
· The impact of the past year and working through the unknown
· Opportunities in the future
· Communication and collaboration in a new/changed work environment
· Self-Care and Resiliency
· Silver Linings
Click this link for Session Documents – Coming Soon
. Virtual Meetings
Presented by: Shelley Koen, Accounting Supervisor, Minnesota Prairie County Alliance & Kathy Melvin, Information System Specialist Sr., Hubbard County.
Looking for how to get the most out of Microsoft Teams and Zoom? This will be an interactive session learning about the tips, tricks and possibilities of working in the virtual world using Microsoft Teams and Zoom.
Click this link for Session Documents Zoom Meetings
. Title IV-E Determination Training
Presented by Paula Katzenmeyer, Debbie Retterath, Deb Miller, Title IV-E trainers
The Title IV-E Foster Care training team is rounding the bases toward THE PERFECT GAME of efficient and accurate Title IV-E eligibility determinations and Title IV-E claiming. Don’t strike out!
Single: What is Title IV-E and why does an eligibility determination need to be made?
Double: How are foster care placement details communicated between SSIS and MAXIS?
Triple: Is it important to maintain consistency between SSIS and MAXIS?
Home Run: Complete, accurate, error free Title IV-E foster care eligibility determinations and claiming!
Click this link for Session Documents
. Human Service Cost Report and Tableau Demonstration
Presented by Julie Spurgeon, DHS Financial Operations Division and Marcela
Goldschmidt, Research Scientist, DHS Strategy and Performance Division
HOMERUN! Please join Marcela and Julie as they introduce and demonstrate the next best thing to the printed Human Service Cost Report – putting the data into Tableau Dashboards. You will able to see how you can easily compare your own county data to other counties and how to pull up charts and graphs for your own county and present to your directors and or to your county board with ease!
Click this link for Session Documents
PMAP Billings/MN E Connect
Presented by: Mary Wacek, MN Prairie County Alliance Accounting Supervisor, Lavell Kroontje, Accounting Supervisor, Cass County Health, Human & Vet Services, Ranae Eichstadt, Accounting Technician II, Scott County Health & Human Services
Mary, Lavelle, and Ranae will be presenting on claims submissions for the PMAP clients from A-Z. The presentation will cover types of case management that can be billed, where to find PPHP eligibility, who are our PMAP providers (contacts and #’s), the billing process, tracking claims from the remittance advice, rejected claims/denied claims, when to resubmit or replace a claim and a few other special features within MN EConnect.
Click this link for Session Documents PMAP Billings
Click this link for Session Documents SSIS NDC Report
Click this link for Session Documents PPHP Claiming
Child Care Assistance Program – Billing, Finance & Reporting
Presented by: Stacia Rosas, Supervisor, DHS Child Care Assistance Program and Angela Carlson, Policy Specialist with DHS-Child Care Assistance Program
Join us to learn more about the billing, finance and reporting aspects of the Child Care Assistance Program. Topics will include allocations, administrative payments, oversight processes, resources, billing and payments. An overview of MEC2 PRO will also be provided.
Click this link for Session Documents - Billing, Finance and Reporting
Click this link for Session Documents - Power Point
SSTS & IMRMS Time Study Data-how to use it
Presented by: Rose Fischer, Brown County Fiscal Supervisor and Julie Spurgeon, DHS Financial Operations Division
Ready to hit a home run and clear the bench? Julie will briefly describe the time study project and the data that is sent to the county fiscal supervisor. Rose will then present information on how Brown County condenses the SSTS (Social Services Time Study) and IMRMS (Income Maintenance Random Moments Time Study) Results Reports from DHS to highlight certain fields in order to get the “line up” in tip-top shape when it comes to random moment surveys. Rose forwards these condensed reports to the Income Maintenance supervisor, Social Services Supervisors and each program’s coordinator for review. Come and find out what she has to say about the process and outcomes she is noticing at Brown County.
Click this link for Session Documents
Excel 101
Presented by: Linda Muchow, Technology Specialist, Alexandria Technical & Community College. This is an interactive session. Excel files will be emailed out 1 week prior to conference. Conference attendees should bring their own laptop or electronic device.
We will be using a User Select Budget Report to demonstrate how to create a Variance formula and then apply conditional formatting so you can visually see how your budget compares to what you should have spent/earned. Learn how to utilize an IF statement in the variance column to recognize a zero-based budget. We will also create a table and add totals to the budget columns, look at how the subtotal feature can add totals to each department by year. Finally, this session will help you use a feature called Flash Fill to separate first and last names from a single column. Learn how to use custom number formatting to add dashes to Parcel numbers (or data similar to this).
Click this link for Session Document – 101 User Selected Budget Report
Click this link for Session Documents Handouts 101
Click this link for Session Document – 101 Ditch Example
Excel 102
Presented by: Linda Muchow, Technology Specialist, Alexandria Technical & Community College. This is an interactive session. Excel files will be emailed out 1 week prior to conference. Conference attendees should bring their own laptop or electronic device.
During this session, we will look at using a budget file and add in Account and Department Names using the VLOOKUP function. Then, create a PivotTable out of the data to summarize the information by account number/name. We will look at the benefits of using a SUMIFS (multiple criteria) statement to find the amount of a budget account for a specific month. Finally, we will explore how Macros can help aid in formatting worksheets, deleting columns, and changing header labels on commonly exported reports.
Click this link for Session Documents – 102 User Selected Budget Report
Click this link for Session Documents – 102 GL Summary
Click this link for Session Documents – 102 Budget Line by Line Details
Click this link for Session Documents – 102 Account Activity
Click this link for Session Documents Handouts 102
Family First
Presented by: Erin Kintop, Financial Operations Division, Grants and Allocations Unit Supervisor, Sheena Lossing, Financial Operations Division, Title IV-E Grant Accountant, Beth Chaplin, Child Safety and Permanency, Title IV-E Unit Supervisor
A group of DHS MVP’s will review Title IV-E claiming impacts for Counties as a result of the Family First Transition Act (FFPSA) implementation. Specific emphasis will be provided on changes to facility placement claiming due to Qualified Residential Treatment Placement (QRTP) requirements. All the change ups to the Child Foster Care Report, Northstar Reconciliation and general claiming guidance will be provided.
Click this link for Session Documents
Child Foster Care Report Proofing
Presented by: Molly Koehler and Melissa Meger, SSIS Fiscal Subject Matter Experts, SSIS Business Operations
A complete overview of the Child Foster Care Report, claims, proofing, child counts, ratios, details and recoveries. We will also discuss upcoming changes to the Title IVE Per Diem report, and how FFPSA impacts the Child Foster Care report for claiming.
Click this link for Session Documents
. MFIP Consolidated Grant
Presented by: Peter Stahley, DHS Financial Operations Division
Trying to avoid foul balls and strike outs? Do you want to get a base hit, home run or even grand slam? Then this session is for you! This session is an opportunity to hear about the changes being made on updating the MFIP-Consolidated Fund Report (DHS-2902) bulletin. We will walk through the report line by line and give you detailed “play book” information that will assist you and your MFIP partners in completing and submitting your quarterly MFIP report.
Click this link for Session Documents
SSIS Management Reports
Presented by: Molly Koehler and Melissa Meger, SSIS Fiscal Subject Matter Experts, SSIS Business Operations and Cynthia Shypulski, SSIS Business Operations Supervisor.
This session will provide a brief overview of General Reports for Fiscal Managers that can be run in SSIS.
· State Reporting-SEAGR Year to Date Report
· State Reporting-Agency Title IV-E Child Support Adjustments
· Payments-Potentially Eligible Northstar Payments
· Payments-Paid Payment Audit
· Healthcare Eligibility-PPHP Data
· Healthcare Claims-Claim Audit Report
· Healthcare Claims-Claim Detail Report
**Other fiscal reports from SSIS General Reports may be presented, time permitted**
Click this link for Session Documents – Coming Soon
PERA
Presented by: Luis Argueta, Outreach and Education Specialist, PERA
PERA’s From Hire to Retire
From Hire to Retire is the perfect place for members to begin and to continue education on PERA benefits. The program is designed for new PERA members, those who are close to retirement, and everyone in between. The PERA pension is discussed in detail, including how it fits into an overall retirement plan. PERA’s pension benefit options, life changes that affect PERA, decisions members must make, and self-service tools are highlighted. Recommended for all PERA members.
No handouts for the session. Refer to their website https://mnpera.org/
for more information
SUD Billing Techniques
Presented by: Rose Fischer, Brown County Fiscal Supervisor and Carrie Kisor, Nicollet County Account Technician
Carrie and Rose will review the process for County MA and MCO SUD billing and how it is completed in Nicollet and Brown Counties. Instructions and template will be provided.
Click this link for Session Documents
. Emotional Intelligence Part 1
Presented by Jessica Hoeper, MSW, LISW, IMH-E®/Infant Family Specialist
Part 1: What it is. This training will guide you through Part 1: What is emotional intelligence. EQ has been a buzz word that is growing. It has been researched and suggested by the research that EQ may be much more important to life outcomes and happiness than IQ. But what is EQ? This training is a good introductory session to get a broad view of what EQ is. You should walk away from this session with an understanding of what emotional intelligence actually is and how to start assessing your own emotional intelligence.
Click this link for Session Documents – Handout Part 1 and 2
Website for Reflective Coaching
Emotional Intelligence Part 2
Presented by Jessica Hoeper, MSW, LISW, IMH-E®/Infant Family Specialist
Part 2: How do you strengthen and utilize your own. This training will guide you through Part 2: How to strengthen and use your emotional intelligence both in work and in life. You can attend this session even if you did not attend Part 1, as long as you have a general understanding of Emotional Intelligence. This training would be better suited not called “training” in the traditional sense, because you will be given ample opportunity to self-develop through self-reflection, so you will be involved and leaning into the learning, not sitting back and being lectured at. You should walk away from this session with ideas on how to strengthen your own emotional intelligence.
Click this link for Session Documents – Handout Part 1 and 2
Estate Recovery
Presented by Greg Lulic, DHS County Liaison, Special Recovery Unit
This session will review Estate Recovery topics such as claims histories, death match reports, legal documents, multiple county issues, funeral policy, and identifying documents and interest in property for recovery. Greg will also touch on recovery on bank accounts, Clearance Certificates and Notice of Potential Claims.
Click this link for Session Documents
CW-TCM Roundtable
Presented by: Kelly Madsen, Account Technician, Minnesota Prairie County Alliance and Kari Sowieja, Fiscal Supervisor, LeSueur County.
Want to feel confident about your CW-TCM processes? Are you capturing all possible CW-TCM claims? This will be an interactive session sharing ideas on how to maximize CW-TCM revenue for your agency. We will also discuss those pesky multiple PMI numbers. Bring your questions and we can find some solutions together. This will be a great place to meet SSIS experts and novices from other counties and share SSIS knowledge with each other
Click this link for Session Documents
Collections 101
Presented by Shawn Wagener, Scott County Collections Officer HHS Accounting/Collections Unit
This session will review how to locate clients for recovery using LexisNexis/Accurint and other systems, tips on searches, fraud comprehensive reports, asset reports, bankruptcies and liens and judgments. Shawn will review basic collection strategies to collect the most from your clients and review things not to do in collections.
Click this link for Session Documents
Audit Updates
Presented by Lisa Young, Minnesota Office of the State Auditor
Lisa will be presenting the update on GASB 84 Fiduciary Activities. The standard provides guidance on how to record items that are held by one government on behalf of another. Counties in Minnesota generally have many items that fall into this category. This presentation will be focused on what to look for, common activities, and what that means for financial reporting.
Click this link for Session Documents
Conference Resource Session Vendors
Click this link for Session Documents
MCHHSA Annual Business Meeting Agenda
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